Allianze BPO offers comprehensive electronic document management solutions that aid businesses to organize, store and access digital documents efficiently. Our electronic document management system supports multiple kinds of formats facilitating a complete coverage of all your digital documents. Security is a paramount element in our electronic document management system. And, thus we integrate top encryption, frequent data back ups to safeguard your data from any kind of unexpected attacks and unauthorized access. In short, by picking our electronic document management service, you can make an efficient management of your digital assets.
EDMS Features for Optimized Document Management
Document Capturing and Importing
Document Scanning and Processing
Convert your paper documents into digital files effortlessly. Leverage our high-speed scanners that can handle various formats and sizes, allowing you to digitize large volumes of documents quickly. Enjoy clear and crisp digital copies of your documents with Allianze BPO’s document management services.
Document Indexing
Leverage our document intelligence tools that extract key information from your documents. We employ custom indexing fields that allow you to categorize documents, ensuring an easily navigable digital library.
Importing Electronic Files
Preserve and integrate Allianze BPO’s electronic document management system with your existing workflows, regardless of the original file format. Our model preserves the original folder structure of your workflow during import.
Document Organization and Storage
Centralized Repository
Reduce your frustration of searching for documents across different locations, folders, drives, and locations. Allianze BPO employs a centralized repository for all your documents where you can access, edit, and share documents, ensuring that everyone stays on the same page.
Version Control
Maintain a clear audit trail of all your document changes that let you know when and who made the modification. Our digital document management automatically tracks and promotes accountability ensuring that everyone is updated with the latest information at all times.
Metadata Tagging
Harness the power of our intuitive search functionality where you can find your data within seconds by assigning metadata tags. Allianze BPO document organisation model allows you to assign custom metadata tags for each document according to criteria or guidelines.
Workflow Management and Automation
Automated Workflows
Streamline repetitive processes with an automated workflow and save your time, effort, and costs significantly. Reduce your processing by predefining a sequence of actions that automatically trigger upon every upload and approval of documents. Streamline your document management process with our EDMS now.
Task Management
Seamlessly collaborate with your team members and department through our electronic document management system. Our EDMS acts as a centralized hub to carry out our tasks with enhanced visibility. Keep track of your assigned tasks, deadlines, and reports with efficient digital document management.
Deadline Alerts
Prioritize critical tasks and ensure timely completion of tasks with our built-in deadline alerts. Flag high-priority tasks and keep your team on track. Our electronic document management system employs automated reminders that send notifications to prevent missed deadlines.
Security and Access Control
Role-based Access Control (RBAC)
Minimize the risk of accidental data breaches and unauthorized access to your sensitive documents. Grant access based on user roles, our document management services allow you to define user roles with specific permissions that ensure authorized views, edits, and sharing.
Audit Trails
Simplify compliance with the latest industry regulations by outsourcing document management services now, we employ detailed audit trials that serve as valuable evidence of your data security practices. Maintain a clear record of your document activity that promotes transparency.
Data Encryption
Confidently focus on your core business functions and make sure your documents are in safe hands. Our document management services employ industry-standard data encryptions that safeguard your sensitive information both at rest and in transit.
Collaboration and Sharing
Real-time Collaboration
Leverage our collaborative editing tools and connect with multiple users at the same time. Our document management services help you break free from geographical limitations and eliminate the need for endless email chains now.
Secure Document Sharing
Grant secure access to documents with ease. Our electronic document management system allows you to define specific permissions for each user, ensuring authorized views, edits, and downloads. Collaborate confidently without the risks of unsecured file transfer.
Version History
Keep track of document modifications that allow you to revert to the previous versions or compare changes. Maintain a clear audit trail of all your data modifications, and enjoy transparent collaborations with your teams and platforms.
"Go Paperless, Digitize Your Documents Now. Call Us and Schedule a Free Demo! "
Invest in Success: Why Choose Allianze BPO?
Efficiency and Productivity
Allianze BPO uses smart automation, machine learning, and data analytics to streamline document management processes. Our automated workflows eliminate repetitive tasks and foster teamwork with real-time editing, sharing, and clear version control. Bid farewell to traditional paper management and turn it into a readily accessible digital library with our digital document management now.
Unmatched Security and Compliance
Safeguard your sensitive data from breaches, unauthorized entries, and unforeseen events such as fire, flood, etc. Enjoy peace of mind knowing that your digital assets are safe and sound with industry-leading encryptions, firewalls, and cloud security. Maintain a clear record of your document activity and simplify compliance with the latest industry standards.
Expertise You Can Trust
We share a decade of proven track record in assisting businesses of different sectors worldwide. Our dedicated team of experts can guide you through every step of the process with adequate resources from implementation to ongoing support. Eliminate the need for tedious manual data management and switch to digital repositories now.
Cost-Effectiveness
Reduce your overhead costs by eliminating the need for costly filing cabinets, offsite storage facilities, and labor, hindering your bottom line. Eliminate repetitive tasks with smart automation strategies that allow you to eliminate expenses associated with physical documents such as supplies, relocation costs, printouts, and maintenance.
Security
Protect and prevent your data with the latest industry-standard encryption protocols that ensure the safety of your confidential data in all stages. Additionally, our dedicated support team is here to address your concerns and support 24/7. We prioritize system maintenance with automatic updates, security patches, and ongoing support that ensure the most out of the EDMS experience.
Allianze BPO: Supporting Your Business with Powerful EDMS Solutions
Allianze BPO’s electronic database management services make your vision into reality and empower you with a centralized repository powered by intuitive search functionalities, centralized repositories, robust security features, and automated workflows. Eliminate the need for physical storage and streamline your operations with advanced automation and data analytics.
Ditch the paper documents that hold your business back. Embrace the digital revolution with our Electronic document management system to gain instant access, collaboration, decision-making, and compliance with the latest industrial standards. Contact us today and schedule a free consultation with our team of experts to discover the true potential of our EDMS!
